Office Manager

Organizational Profile

Music in the Mountains (MIM) is a nonprofit organization whose mission is to inspire and connect people of all ages through extraordinary classical musical performances, community engagement, and music education. Founded in 1982 by Paul Perry and Terry Brown, the organization’s first mission was to produce a summer festival utilizing the local volunteer choir and a core of professional musicians from orchestras throughout the United States. Today, MIM serves over 10,000 patrons through classical and pops orchestral programming during SummerFest and another 1,500 patrons through Holiday Pops Concert performances in December and a Spring Concert in March. Beginning with the Young Musicians Competition in 1987, providing scholarship and educational opportunities became an integral part of MIM’s mission. Currently there are 4 programs directly implemented into Nevada County Public Schools. They include, Carnegie Hall Link-up, Take 5 for Music, Music Live, Classics for Kids, and Peers Performing for Peers. In 2014, the unique Young Composers Project which is an annual program that engages teens to embrace their creativity through weekly music composition lessons and performances was featured in a 30-minute PBS documentary film called River Music that has gained national acclaim. MIM also touts its Alliance which is a volunteer group consisting of over 400 extraordinary community members. They support the Mission of MIM through the production of benefit and hospitality events and by providing support services such as ushering, parking, office work and assisting with festival production.

Job Brief

Reporting to the Executive Director, the Office Manager is charged with organizing and coordinating office operations and procedures in order to ensure organizational effectiveness, efficiency, and safety.

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities

  • Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, deposits, and errands
  • Organize and schedule meetings and appointments
  • Partner with HR Committee to maintain office policies as necessary
  • Maintain organizational data through Patron Manager (CRM)
  • Organize office operations and procedures
  • Coordinate with IT contractors on all office equipment
  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to Board of Directors, staff, volunteers, and visitors

Requirements

  • Proven office management, administrative or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficiency in MS Office
  • Strong computer skills
  • Prefer experience with customer relationship management software (CRM)

Classification – Non-exempt
Compensation – $15-$20/hr
Hours – Somewhat flexible. Office is open Monday – Friday 10am-5pm
To Apply

Email cover letter and resume to mieko@nullmusicinthemountains.org

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